REPORTS TO: Finance Manager
Job Overview: Provides a variety of routine and complex clerical, administrative, payroll, accounting and financial work in the administration of the town government. Expected hours are 29 hours or less per week. Some remote work will be considered after appropriate training is completed.
Duties and Responsibilities:
- Responsible for reviewing and correcting timecards for all full-time and seasonal staff, posting all payroll adjustments, and processing payroll on a bi-weekly basis.
- Works closely with Human Resources Manager to ensure all PTO leave banks and payroll accruals are updated and accurate.
- Records and balances the back end of payroll, prepares and posts the payroll journal entries.
- Preparation of payroll ledger for presentation to Town Council on a bi-weekly basis.
- Provides oversight of payroll tax payments to Federal and State governments.
- Responsible for processing and posting all sales tax receipts and updating all sales and lodging tax reports and graphs. Monitors sales tax collections and works with the State of Colorado on revenue collection issues.
- Responsible for administering the Town’s P-Card program, including issuing new cards, processing payments and posting monthly JE.
- Enter transactions throughout the month for bank reconciliation.
- Assists Finance Manager with monthly journal entries.
- Posts cash receipting entries as required.
- Assists with preparation of audit work papers, as needed.
- Backs up Accounts Payable, Accounts Receivable, and Utility Billing functions.
- Ability to establish and maintain effective working relationships with employees, supervisors, and other departments, officials, and the public.
- Promotes a high level of customer service to citizens, guests, town staff, Mayor, and public officials.
- All other duties as assigned.
Work Environment/Physical Activities: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an indoor office environment with exposure to periods of high activity, frequent interruptions, periods of noise and high degree of public contact.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, feel or operate objects; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Equipment Used: Telephone, personal computer, MS Office word processing and spreadsheet software, accounting software, printer, , 10-key calculator, fax machine, copy machine, postage machine, audio recorder, and motor vehicle.
Supervision Exercised: None
Qualifications: Bachelor’s degree in accounting or related discipline required. Four or more years of experience in the accounting/finance field. Works responsibly and independently; ability to communicate effectively verbally and in writing; and skills in operation of listed equipment. Ability to speak and understand the English language proficiently. Working experience in local government a plus.
Selection Guidelines: Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
FLSA Status: Non - Exempt
